Internal Processes

OSPRA can assist you in finding grant opportunities for your research and special projects. 

Once you have found an opportunity that you would like to pursue, please notify the OSPRA.  You can do this by sending an email to caldwecr@udmercy.edu, or by calling 313-993-1544. 

Grant proposals take varying amounts of time to prepare, depending on the agency to which you plan to apply.  For applications to large government agencies such as NIH or NSF, allow two to six months for proposal preparation.  Proposals to smaller agencies or organizations with fewer requirements might be written in four to six weeks. For all grant proposals, it is strongly suggested that you review the agency's guidelines in detail before undergoing the proposal preparation process.

OSPRA can help obtain all application forms and guidelines, interpret agency guidelines and seek clarification as necessary, find general UDM information and proposal templates, secure institutional signatures, and submit your proposal in a timely fashion.

Please note that the internal proposal approval process is no longer required for grants totaling $5,000.00 or less.  To submit a small grant, review the requirements in the Notice of Intent to submit a small grant, complete the form and checklist, and submit it to your dean and OSPRA.    

For grants over $5000, or which do not meet the criteria in the above document, an Internal Summary Form for Proposal Review and Approval along with the accompanying Internal Summary Form Budget must be signed by your Dean and submitted to the OSPRA at least five business days in advance of the agency deadline.  Please submit materials via e-mail to caldwecr@udmercy.edu, via fax to 313-993-1534, or hand delivered to 5th floor Fisher.  If you submit materials electronically, please send a scanned .pdf of the signature page (on the totals sheet of the Internal Summary Form Budget).  The OSPRA will complete the routing process (described below).

In most cases, even though you prepare the research proposal and will direct the work if it is funded, it is the University which, as a corporate entity, formally submits the proposal and accepts responsibility for whatever funds you may be awarded. Before it assumes that role, the University wishes to ensure the proposal's completeness in every respect--legal, fiscal and academic.  The University of Detroit Mercy requires that all requests for external funding be approved by several University offices prior to submission.  The signature page is located on the totals sheet of the Internal Summary Form Budget (which can be found above).  Each proposal requires signatures from the following: 


Your Department Chairperson, who signifies his or her agreement to the proposed allocation of faculty time to the project if it is funded;

The Dean of your College or School, who guarantees the academic cogency of the proposal and the availability of adequate space and other resources for completing the project;

The Restricted Fund Accountant in the budget office, who signifies that the proposal budget is consistent with University policy from a budgetary standpoint;

The Director for Sponsored Programs and Research Activities who reviews the entire proposal and all required certifications to ensure that the proposal meets all University and funding agency requirements; and lastly

The Provost and Vice President for Academic Affairs who acts formally on behalf of the University to authorize submission of the proposal.



Routing a proposal in this way can take up to five business days.