SGA (Student Government Organization Grant)
The Student Government Association (SGA) assists registered student organizations in funding events by providing Student Government Grants (formerly SENSOG). The grant serves to increase campus vitality by assisting organizations in funding activities and events that reflect the diversity of the student body. Additionally, they encourage student organizations to develop leadership and gain exposure for their organization. SGA encourages registered student organizations to seek funding for events by completing the Student Government Funding Application.
Student Government Grant Policies & Procedures
Eligible student organizations may apply for funding on an event-by-event basis. This means that an organization requesting funding must submit an application form and all of its required components every time they are holding an event in which they desire financial support from Student Government Association.
I. Eligibility Requirements of Student Groups for Student Government Event-by-Event Funding
The student organization must be registered as a student organization in the Student Life Office (SLO).
The student organization must be open to all students of University of Detroit Mercy.
The student organization's event must be open to all students of University of Detroit Mercy.
The event must be organized and planned by UDM students for members of the UDM community, primarily students.
The student organization must have a mission or purpose that is congruent to the mission and purpose of the University and SGA.
The student organization must have a FOAP account number account with the University of Detroit Mercy.
If an organization is planning on requesting Student Government Association funds, the organization cannot advertise their event in any way, sell tickets, or enter into agreements with businesses (either written or verbal) until they have received approval from SGA.
The organization must have the president or leader of that organization sitting on the President's council, and must be in attendance of all meetings in order to receive Student Government funding.
Student Government Association does not provide funding for Conferences.
II. Exceptions for Eligibility
Selective Groups may receive funding for an event if they are registered in the Student Life Office and their event is open to all UDM students.
University Departments or Committees may request Student Government funding, in extenuating circumstances if they are planning an event that will benefit students. The Finance Committee will review their request.
If a request for funding is from more than one student organization, all student organizations involved must meet the eligibility requirements.
IV. Funding Process
- It is important to remember that all contact between SGA and student organizations takes place through email. You must check your email regularly when the organization has submitted a funding request for review.
- Completed funding request which meet all the relevant due dates (please refer to the Funding Request Form), are presented to SGA.
- SGA determines how much to allocate the student group after reviewing the Funding Request Form.
Requests must not exceed $500:
The SGA has the ability to recommend funding for any student group for up to $500 per organization/per event/per month.
V. Deadlines for Request
- Funding Request forms and all its required components are due:
- One month before the actual event takes place! Absolutely no exceptions.
- Please see published dates for form submission.
VI. Obtaining Funding
- All registered student orgs must have FOAPA number. To establish a FOAPA number, all student orgs must complete the "Agreement to Establish a Fund in Trust" and "Authorized Signature List" forms located in the Student Life Office (SLO). Once completed, these forms must be delivered to the 3rd floor of the Fisher Administration Building.
- Once registered, SGA will deposit via IDC (Inter-Departmental Charge) the awarded funds into the established FOAP account.
- The moderator of the organization will then submit a Check Request Form for the amount awarded to access the funds awarded by SGA to said organization.
- The moderator (as a university employee) will be responsible for adhering to the University of Detroit Mercy policy on cash advances and reconciling distributed funds.
- Any organization that does not comply with or abuse this policy in any way, will no longer be allowed to have SGA funding and removed as an organization from UDM permanently.
GRANT DEADLINE DATES
Student Government Forms are due monthly Wednesdays to Drew Peters, firstname.lastname@example.org on the following dates:
- October 8
- November 12
- December/January 14
- February 11
- March 11
Organizations will be notified via email the Student Government decision within two weeks following the Wednesday after forms are submitted.
If you have any questions or concerns please contact us:
Drew Peters email@example.com
Assistant Director of Student Life