Procedure for cancellation of classes / school closing
Last updated Dec. 2, 2011
- The decision to delay or cancel classes or close the University due to bad weather or other threatening circumstances will be made by the President upon the recommendation and advice of the Associate Vice President for Facilities Management based on road and parking conditions and on safety issues. The Facilities Management AVP will consult with other sources for information as needed. In the President’s absence, the decision to delay or cancel classes or close campuses will be made by the Vice President for Academic Affairs, or the Vice President for Business and Finance.
In the event inclement weather poses —for a limited period of time— an extraordinary risk to the safety of students and employees who drive to the University, the University will announce a “Late start.” This delay will be for two hours, using 8 a.m. as the regular opening time. An announced two-hour delay would mean a 10 a.m. opening. Employees whose functions are required earlier than the normal office opening time should consult their area vice president for instructions. Classes scheduled during the hours affected by the delay will be cancelled.
- When a decision is made to delay or cancel classes or close the University, the Facilities Management AVP will contact the Marketing & Public Affairs AVP to alert the news media (Channels 2, 4, 7, 50, 62 and radio stations WWJ-950AM and WJR-760AM). The information will also be disseminated through the University’s Emergency Alert System. Notice of the delay/closing/cancellation will be added to UDM’s website by Marketing & Public Affairs or ITS departments. If the AVP for Marketing & Public Affairs cannot be contacted, then the Asst. Director for Marketing & Public Affairs will be contacted.
- In order to facilitate the communication process, the decision to delay or cancel classes or close the University must be made by 5 a.m. that morning. The 5 a.m. deadline will ensure early coverage by the media, allowing students, faculty and staff to be informed of the delay/closing/ cancellation before leaving home.
- When the University cancels classes and events for the evening only, the Marketing & Public Affairs Department will notify TV and radio stations. Ordinarily, the decision to cancel evening classes and events should be made by noon. The Dean of the Law School should be consulted by the Facilities Management AVP regarding evening classes prior to this decision.
- When a decision is made to delay or cancel classes or close the University, the Facilities Management AVP will notify President’s Council members who, in turn, will notify personnel reporting to their areas. The Executive Assistant to Academic Affairs VP will also be called to notify the deans and major directors reporting to Academic Affairs; they, in turn, should notify personnel reporting to their areas. Due to student clinical placements and the early start of Dental classes, the Dental and Health Professions Deans should be notified first. Notice of the late start/closing/cancellation will be added to UDM’s website by Marketing & Public Affairs or ITS departments. Notice of cancellation of evening classes will be emailed to faculty, staff and students from the Office of the President or Vice President for Academic Affairs. Please note that Athletic events usually proceed as scheduled even if classes are cancelled.
- Following a cancellation or closing, the President will make the decision to resume classes or reopen upon consultation with the Facilities Management AVP. If weather or other safety issues remain, the Facilities Management AVP will advise Marketing & Public Affairs to notify the media that classes remain cancelled or that the University remains closed.
- Procedure for a Friday evening or Saturday closing will be the same as the weekday procedure. The Facilities Management AVP will also consult with the Office of Academic Affairs due to the impact on weekend students.