Office of the Registrar FAQs
Frequently Asked Questions
- How can I change my address?
- How do I change my name?
- How can I obtain proof of enrollment for lenders, insurance purposes or for anyone (including my parents) who need proof that I am a student at UDM?
- How can I view my mid-term or final grades?
- What if all my final grades aren’t showing in TitanConnect?
- How do get a copy of my schedule?
- How do I get a copy of my transcript?
- I need a copy of my official transcript with my degree/certificate earned showing. How does that happen?
- Why can’t I register for my classes online?
- I missed the Add/Drop deadline; can I still enroll or drop from a course?
- If a class is closed/full, can I still be added into the course?
- How do I make changes to my schedule after I have registered?
- How do I withdraw from all my classes at the University?
- If I drop a class or totally withdraw from classes, how do I know if my tuition charges will be reduced?
- How do I obtain an unofficial transcript?
- What is the process for Faculty/Course Evaluations?
- How do I obtain my student ID number otherwise known as TitanConnect ID number?
- How many credits do I need to be enrolled in to be considered full time?
- Why can’t I view my grades in TitanConnect?
- How do I know who my advisor is?
- Where can I view the university catalog?
- Where can I find a course description of a course?
- How do I get a copy of a course syllabus?
- How do I declare or change my major?
- How do I add a minor?
- How do I apply for Veteran’s benefits?
- How are my lenders notified that I am attending classes at UDM for deferment on my student loans?
- How do I transfer credits from another institution to UDM?
- Is it possible to take a course on a “Pass/Fail basis?
- How can I prevent my personal information from being released to a third party without my permission?
- What is the graduation process?
- When do I get my diploma?
- I have attended the University of Detroit Mercy, University of Detroit or Mercy College of Detroit in the past and I would like to return. What do I have to do?
Log into your TitanConnect account and click on the Self Service tab, then click on the Student tab. Next click on the Personal Information tab which will list View Address and Phones and Update Address and Phones as well as other important items. It is important to keep your address and contact information up-to-date while you are enrolled at UDM. You should also keep your emergency contact information current. Students who don’t have a current home address on file may have a hold on their records until an active address is provided.
Copies of your legal/court documents showing the name change need to be submitted to the Office of the Registrar in order to officially change your name at UDM. You can FAX, mail or bring them in person. Name changes must be completed before applying for graduation for diploma ordering purposes.
In most cases, you must update your social security card before you request a change to your name on your University of Detroit Mercy records.
UDM Students who are not employed by the University of Detroit Mercy:
Present your new marriage license or court order to the Registrar's Office at 4001 W. McNichols Road, Fisher Administrative Center, FAC 80, (313) 993-3313
Acceptable Documents to Support a Name Change
For U.S. citizens:
- certified copy of a birth certificate; or
- consular report of birth abroad; or
- copy of a marriage license, or divorce decree indicating restoration of previous name; or
- court-issued order of name change for any other reason
- certified copy of a birth certificate; or
- copy of a marriage license, or divorce decree indicating restoration of previous name; or
- court-issued order of name change for any other reason
- undamaged passport with unexpired U.S. Visa
Present your new social security card to Human Resources, 2nd floor of the Fisher Administration Center, (313) 993-1036.
How can I obtain proof of enrollment for lenders, insurance purposes or for anyone (including my parents) who need proof that I am a student at UDM?
Log into your TitanConnect account and click on the Self Service tab. Next you will click on the Student tab and then click on the Student Records tab. Once you have clicked on the Student Records tab, you will see a link for the National Student Clearinghouse. Click on that link and a new browser window will open. Once that has been opened, check the option to obtain enrollment verification.
You can obtain an enrollment certificate for a specific semester or for your full history at UDM. If you do not have a US social security number obtaining an enrollment certificate online is not currently an option. Look for this option in the future and in the meantime visit the Office of the Registrar for assistance.
Log into your TitanConnect account and click on the Self Service tab then the Student tab. Next click on the Student Records and then click on the link for Mid Term or Final Grades. Not all faculty members submit mid-term grades in TitanConnect. Grades are only available online and paper copies of grades are not mailed.
Faculty members submit their final grades after the end of each course based on when the final exam takes place and when the deadline is for submission. Sometimes there are circumstances where final grades may be delayed. If you don’t see all your grades, check back in TitanConnect again. During final exam week grades are added once a day and on the day grades are due final grades are added throughout the day(s) until they are all recorded.
Log into your TitanConnect account and click on the Self Service tab, and then click on the Student tab. You will then click on the Registration tab and then click on the link for Student Detail Schedule. You schedule is available 24/7. It is strongly recommended to check your schedule before classes begin to view any changes that may have been updated since your registration like instructor names, room assignments, etc.
You may place your transcript order by mail, by fax or online through the National Student Clearinghouse. To order online, go to the following web address: http://www.udmercy.edu/registrar/transcripts/index.htm
Phone orders are only accepted for transcripts that will be picked up in the office.
I need a copy of my official transcript with my degree/certificate earned showing. How does that happen?
Once final grade processing is completed at the end of each semester then college/schools begin the final degree certification process for degrees/certificates awarded that semester. This information is then sent to the Office of the Registrar to be added to individual student records. This process can take days or weeks after a semester has ended due to a variety of factors. Be assured that this is a priority for both college/school offices and the Office of the Registrar. Check your Academic History in TitanConnect to see if your degree has been added to your record, especially if you need to order an official transcript showing your degree completion.
Most programs require advisor approval before you can register. Contact your advisor regarding your ability to register. An advisor can release your advising hold once permission has been given for you to register for the upcoming semester. Online registration ends at midnight the night before the semester begins. Any add or drop transactions after the semester starts must be made on a paper form with appropriate signatures.
Unclassified, guest, consortium and high school students are not permitted to use TitanConnect for registration due to the specific circumstances regarding enrollment in those categories. Students in those classifications must submit their registration on a paper Advising and Registration/Change in Registration form with appropriate signatures. The form can be found at www.udmercy.edu/registrar/forms/pdf/Registration_Form62009.pdf
The last day to add a class or drop a class without a “W” is in listed in the Academic Calendar each semester. In addition, the Last Date to Withdraw with a “W” is listed on every course in the Schedule of Classes. Any late adds or late withdraws are considered on a case-by-case basis and require the permission of the associate dean or dean of the college/school that you are enrolled in using the Advising and Registration/Change in Registration form which can be found at www.udmercy.edu/registrar/forms/pdf/Registration_Form62009.pdf
In some cases, you can still be added to the class with permission from the instructor. If permission is given before the semester starts, an override can be processed by the college office in TitanConnect which allows you to register for the closed class. If the permission to add a closed class is granted after the semester begins, then the instructor must sign for you to add the closed class on an Advising and Registration/Change in Registration for which can be found at www.udmercy.edu/registrar/forms/pdf/Registration_Form62009.pdf.
You can add/drop courses anytime between your initial registration and midnight before the first day of the semester. Changes to registration once the semester begins need to be processed on a paper Advising and Registration/Change in Registration form with signatures from your advisors and dean’s office. The form can be found at www.udmercy.edu/registrar/forms/pdf/Registration_Form62009.pdf
You can withdraw from all your classes online anytime between your initial registration and midnight before the first day of the semester. Changes to your registration once the semester begins need to be processed on a paper Advising and Change in Registration form with signatures from your advisors and dean’s office. Withdrawing from all classes requires a last date of attendance once the semester has started. You may also need to contact Admissions (new students) Financial Aid, Residence Life or your Dean’s Office if you totally withdraw for the semester all depending on your individual circumstances.
If I drop a class or totally withdraw from classes, how do I know if my tuition charges will be reduced?
The University Refund Schedule can be found at www.udmercy.edu/registrar/schedule/index.htm
Log into your TitanConnect account and click on the Self Service tab, then click on the Student tab. Then click on the Student Records and then click on the link Academic History. Your Academic History is a list of all the courses you have taken by semester with grades and your GPA. This is not an official transcript.
The faculty/course evaluation site is https://www.udmercy.edu/evaluate/ You will need your TitanConnect student ID number to use the system minus the beginning two characters “T0”.
The faculty/course evaluation process is important in providing feedback for continuous improvement and is encouraged. Please be aware of the appropriate window of time for your courses. Please note, for students taking courses from more than one college, each faculty/course evaluation window is governed
by the school/college where the course is housed. Thus, if a student has a course taught by the College of Liberal Arts and Education and a course taught in the College of Business Administration, the open window for evaluation could be different for both courses. The School of Dentistry and the School of Law follow their own process.
You may access the system from any internet connected computer whether on or off campus. For those who prefer to use a University computer, systems are available in the ITS labs across the McNichols campus. All evaluations are completely anonymous. If you are unsure of the open window for your courses, check with your professor for the exact dates.
Log into your TitanConnect account and click on the Self Service tab, then click on the Student tab. Then click on Registration and then click on the link for Student Detail Schedule, your student ID will appear in the top right hand corner of the page. If you are unable to log into TitanConnect, you can come to the Registrar’s Office or the ITS Helpdesk with a valid picture ID and obtain your student ID number.
Full time for undergraduate students is 12 or more credit hours in one semester and for graduate students 9 or more credit hours is required to be full-time. There are a small number of exceptions to these full-time rules.
Some holds on your student account may prevent access to viewing grades on TitanConnect.
Each student is assigned an advisor at UDM. Your major advisor’s name can be found on your TitanConnect account. Click on Student Records and then View Student Information. You can also send an email message to firstname.lastname@example.org or call the Registrar’s Office at (313) 993-3313 to obtain the information on who has been assigned as your primary advisor. Your advisor assignment is subject to change during your career at UDM for a variety of reasons. Student’s who would like to be assigned to a specific advisor or would like to have their major advisor changed should make that request to the chair of their major department.
The current undergraduate and graduate catalogs as well as archived catalogs (Undergraduate 2001 to present and Graduate 2002 to present) can be found at www.udmercy.edu/catalog The university does not print a paper copy of the undergraduate or graduate catalog.
Course descriptions can be found in the online catalog at www.udmercy.edu/catalog . You can also view a course description through TitanConnect by clicking on Student, then Registration, then Look Up Classes. Choose the semester and then the course you want to view. Once you are on the specific course then click on View Catalog Entry.
If you need a course description from prior to 2001 (Undergraduate) or 2002 (Graduate) please send an email message to email@example.com or call (313) 993-3313. Copies can be sent to you by fax, email or by mail by providing your name and contact information. Copies of old catalogs can also be found on the Library and Instructional Design Studio special archive pages.
Course syllabi are provided to students each semester as part of registration in a course. Contact the instructor or the dean’s office for that course subject if you need prior course syllabi and they can tell if one is available or not. Starting in Fall 2009-10 some faculty also have their course syllabi available in TitanConnect. Go to Student, Registration and Look Up Classes. Once you have found the specific course section if a course syllabus is available it will show in the Class Schedule Listing as “Syllabus Available”.
Talk to your advisor if want to declare a major or visit the department of a new major you want to change to. Advisors will be able to discuss the options with you. It is strongly recommended that students choose both their majors and any minors no later than the beginning of their junior year. Some majors have specific admissions requirements or limits. In some cases, changing your major may require additional semesters of study and change your original expected date of graduation depending on when the major is chosen. This may also impact your financial aid and scholarships so please plan accordingly.
Talk to your advisor if you are interested in a minor. You can also find contact information about minors in the Undergraduate Catalog. Visit the current catalog at www.udmercy.edu/catalog and chose a minor listed for more information about the minor and the contact person for that minor.
If you are eligible for Veteran’s benefits visit the Office of the Registrar in FAC 80 or contact the office at (313) 993-3313. Paperwork is required to start using your veteran’s educational benefits at UDM. You will need to be prepared to discuss whether or not this is the first time you are using your benefits and which Chapter benefits you are covered under. The university does not have a separate Veteran’s Affairs office but there are resource persons available in many offices. Visit www.udmercy.edu/registrar/veterans
The university partners with the National Student Clearinghouse for loan verification. Each semester the university sends electronic files directly to the Clearinghouse on a monthly basis on who is enrolled at least half-time for loan purposes. The Clearinghouse then works directly with lenders to provide them with your enrollment information. You can view your student loan deferment notifications through TitanConnect. Click on Student Records and then National Student Clearinghouse.
If you are applying for admission, you need to send your official transcripts to the Office of Admissions. If you are already a current student at UDM you should have your official transcripts sent to the Transfer Team in the Office of the Registrar at:
University of Detroit Mercy
Office of the Registrar-Transfer Team
4001 West McNichols Road
Detroit, MI 48221
Student copies of transcripts are not used as official transcripts for transfer of credit purposes. Once your official transcript has been received by the Office of the Registrar the transfer evaluation staff will evaluate the coursework you took at the other institution(s) for transferability to your UDM degree program. You will receive an evaluation by mail and it will also appear on your TitanConnect account once completed.
The university permits students to enroll in a limited number of courses on a modified pass-fail basis. This opportunity is provided to encourage students to explore challenging elective courses they might not otherwise select. The final grade for a course taken pass-fail may be P or F. Grades A, A-, B+, B, B-, C+, C, C-, D+, and D are considered a P (pass). Hours earned with a grade of P count toward graduation, but a P does not enter into the calculation of the student’s quality point average. A final grade of F is treated in the same manner as in those courses which are not taken pass-fail.
Election of the pass-fail option requires the approval of the student’s academic advisor or dean. The option is limited to elective courses. Other requirements and restrictions regarding the use of the pass-fail option will be determined by the college/school in which the student’s major resides. Pass-fail election forms are available from the dean of the student’s college and must be filed with the registrar. The deadline for election of pass-fail is published in the academic calendar and typically is by the second week of classes. The date is published in the Academic Calendar. No pass-fail elections may be accepted after the deadline nor may the election of the pass-fail option be withdrawn after submission to the registrar.
How can I prevent my personal information from being released to a third party without my permission?
Under the Family Educational Rights and Privacy Act (FERPA) the University may disclose the following categories of public or "directory" information for any purpose, at its discretion: student name, addresses, telephone numbers, dates of attendance, class, date and place of birth, major field of study, previous institutions attended, awards, honors (includes Dean's List), degrees conferred (including dates), photograph, past and present participation in officially recognized activities and sports, physical factors (e.g. weight and height of athletes).
Currently enrolled students may withhold disclosure of any such information under the Family Rights and Privacy Act of 1974, as amended. To withhold disclosure, written notification must be received by the University Registrar prior to the first Friday following final registration for each semester or period of study. Requests for non-disclosure will be honored by the institution until such time that the student requests that the non-disclosure be lifted.
There are advantages and disadvantages to this privacy hold on your educational records and the Office of the Registrar will be happy to discuss that with you in order to make your decision.
At the beginning of the semester you are ready to graduate, you submit an Application for Graduation (degrees) or Application for Certificate (certificates) to your college/school Dean’s Office. Students graduating in the Summer semester should apply at the beginning of the Winter semester in order to participate in the annual May Commencement ceremony. Application forms can be obtained in any college/school office, on line at www.udmercy.edu/registrar/forms or in the Registrar’s Office.
Applications received after the deadline or failure to file an application may result in denial to participate in the commencement ceremony and/or delay in the date of graduation. There is an application fee for both degrees and certificates. The fee can be found on the Tuition and Fee page in the current Undergraduate or Graduate catalog at www.udmercy.edu/catalog
Your diploma is available after your degree has been certified by your college/school and has been printed. This may take up to 4-6 weeks after the semester is over, depending on when your are certified and when the order for your diploma is placed. Some students will receive their diploma on the day of Commencement. Diplomas and transcripts are withheld for students who owe a financial balance to the university. Diplomas are released to graduating students from their college/school and not the Office of the Registrar. If you require verification of your degree or a transcript prior to receiving your actual diploma, contact the Registrar's Office.
I have attended the University of Detroit Mercy, University of Detroit or Mercy College of Detroit in the past and I would like to return. What do I have to do?
Students who have taken classes before and have not graduated or wish to return to take classes at the same level (undergraduate or graduate) they received a degree/certificate in should file an Application for Readmission which can be found at www.udmercy.edu/registrar/forms/ Students who have attended within the past five semesters normally don’t have to apply for readmission unless they are changing programs at the same time as the readmission.
The Application for Re-Admission should be submitted to the college/school that you wish to enroll in for acceptance. Once you are readmitted then you can meet with an advisor regarding your course selection and conversation on how you can meet your educational goals. There is no fee for filing and Application for Re-Admission. Students using the Application for Re-Admission do not have to apply online again through the Admissions Office.
Students who have graduated who want to return to seek a new level degree/certificate should apply for admissions at www.udmercy.edu/apply
If you have questions on which application you need to file, please contact the Office of Admissions (313) 993-1245 or the Office of the Registrar (313) 993-3313 for assistance. The School of Law and the School of Dentistry have their own policies on admission/readmission so contact them directly.