Events Guide

online gathering happy people on computers

As the state of Michigan continues to change its recommendations for local gatherings, so does Detroit Mercy.  The goal is to continue having successful and meaningful events for the University community while keeping the safety of our participants a priority.  If you are planning a future event, please review and adhere to these guidelines: state of Michigan MDHHS order.

See also: MDHHS Infographic and more guidelines on summer camps at Detroit Mercy.


Page updated: 7/1/2021


First Considerations (both in person and virtual)

Know your budget

icon dollar sign Ensure you have the appropriate budget for your event including food, safety accommodations, supplies, security, etc.

Schedule the event

icon calendar Schedule your event with Detroit Mercy Live or University Services.

Secure a location

icon location Find an appropriate location to accommodate safety protocols. See below for on-campus locations.

Safety Guidelines

Maintain social distancing

icon for 6ft distance between people

There are no longer social distancing requirements.

Mask requirements

icon of facemask

Masks are required of everyone indoors, regardless of vaccination status.

Supply hand sanitizer

icon of hand sanitizer

Hand sanitizer should be available for in-person events.

Occupancy restrictions

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Indoor and Outdoor:
All spaces are back to full capacity.

Tips for a Great Event

Make It Fun!

targeting people icon

Plan a well-organized, engaging, highly interactive program that appeals to your target audience.

Create a Buzz

bullhorn icon

Develop a multi-layered promotional plan ensuring reliance on more than one media outlet. 

Staff Up!

person under magnifier icon

Structure staffing assignments for effective program implementation and ensuring safety protocols.

Document the Event

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Take pictures only of people wearing masks so they can be used on Detroit Mercy social sites.

Additional Considerations for a Virtual Event

clipart of faces on screensKeep your program active and interactive

  • Mix live speaking and pre-recorded messages
  • Make effective use of the chat feature
  • Have multiple speakers

Other considerations

  • Should just the speakers be visible or all participants?
  • Should the event be live, on-demand, or both?
    Remember: you must also post edited captions for any on-demand events using University brand or services. For live events, please utilize live captioning where available.
  • Should access be gated or open to the public?
  • Should you require event registration?
    Registration is recommended for all virtual events to limit the possibility of meeting crashers. 

Tips

  • Be prepared to monitor the chat function if you offer it. Be aware of how to disable attendees video and audio to block unwanted, distracting, or inappropriate behavior.
  • Mute all participants during the speakers' sessions.
  • Prepare for tech problems and check all technology in advance.
  • Work with the IT department in identifying all possible options and technology needs.
  • Microsoft Teams Instructions (pdf)

Summer Camps

University of Detroit Mercy will follow the Michigan rules and restrictions for summer camps during our summer camps with one exception. We will require everyone to wear a mask while they are indoors.  As an added layer of protection, we will require everyone entering campus to complete a health questionnaire which can be displayed at the entrance gate each day.  Your camp organizer will provide you with this information.

Michigan’s Summer Camp rules from State of Michigan (pdf).

Where can you hold your event?

When reviewing location options, keep in mind logistical considerations like entry and exit points, available restroom facilities and existing University resources available to you.

Indoors

  • ARCH exhibition space
  • CHP 124
  • Building common areas
  • Ed & Brooks room
  • Engineering High Bay
  • Fitness Center
  • Fountain Lounge
  • Library rooms on third floor
  • Residential common areas

Outdoors

  • Fountain area
  • Kassab Mall
  • Practice Field
  • Sacred Heart Square

Available Software for Virtual Events

Zoom
Zoom
 
Do NOT make Zoom Link and password publicly available. Create a registration.

Blackboard
Blackboard

Teams
Microsoft TEAMs
 
For students and employees with udmercy.edu email addresses.

skype
Skype for Business