Events Guide

online gathering happy people on computers

As the state of Michigan continues to change its recommendations for local gatherings, so does Detroit Mercy. The goal is to continue having successful and meaningful events for the University community while keeping the safety of our participants a priority. If you are planning a future event, please review and adhere to the below guidelines.

Page updated: 03/11/22

On-campus event guidelines effective March 11. These protocols will be closely monitored and adjusted if needed.

  • In select circumstances such as recruitment and alumni events, event coordinators may determine that events will be mask optional. Please contact Peggy Pattison and Catherine Punsalan-Manlimos, COVID Events work group co-chairs for guidance.
  • Maintain an accurate list of event attendees for contact tracing purposes.
  • Event organizers should be familiar with campus safety protocol and remind attendees about steps they can take to stay safe. Suggested wording for those communications is listed below.

Before attending an activity on any of Detroit Mercy’s campuses, take steps to protect yourself and your loved ones from COVID-19:

  • Stay up to date with your COVID-19 vaccinations/boosters.
  • Follow the University mask requirements at all times. 
  • Stay home if you have been exposed, are sick or experiencing symptoms of COVID-19.
  • Consider taking a self-test before joining indoor gatherings with others who do not live in your household.

First Considerations (both in person and virtual)

Know your budget

icon dollar sign Ensure you have the appropriate budget for your event including food, safety accommodations, supplies, security, etc.

Schedule the event

icon calendar Schedule your event with Detroit Mercy Live or University Services.

Secure a location

icon location Find an appropriate location to accommodate safety protocols. See below for on-campus locations.

Safety Guidelines

Maintain social distancing

icon for 6ft distance between people

There are no longer social distancing requirements.

Mask requirements

icon of facemask

Follow the University mask requirements at all times.  

Vaccinated speakers for on-campus, indoor public events may remove their masks during presentations if they are in well-ventilated spaces and able to maintain an adequate distance from their audience.

In select circumstances such as recruitment and alumni events, event coordinators may determine that events will be mask optional. Please contact Peggy Pattison and Catherine Punsalan-Manlimos, COVID Events work group co-chairs for guidance.

Supply hand sanitizer

icon of hand sanitizer

Hand sanitizer should be available for in-person events.

Occupancy restrictions

icon of line through crowd

Indoor and Outdoor:
All spaces are back to full capacity.

Tips for a Great Event

Make It Fun!

targeting people icon

Plan a well-organized, engaging, highly interactive program that appeals to your target audience.

Create a Buzz

bullhorn icon

Develop a multi-layered promotional plan ensuring reliance on more than one media outlet. 

Staff Up!

person under magnifier icon

Structure staffing assignments for effective program implementation and ensuring safety protocols.

Document the Event

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Take pictures only of people wearing masks so they can be used on Detroit Mercy social sites.

Additional Considerations for a Virtual Event

clipart of faces on screensKeep your program active and interactive

  • Mix live speaking and pre-recorded messages
  • Make effective use of the chat feature
  • Have multiple speakers

Other considerations

  • Should just the speakers be visible or all participants?
  • Should the event be live, on-demand, or both?
    Remember: you must also post edited captions for any on-demand events using University brand or services. For live events, please utilize live captioning where available.
  • Should access be gated or open to the public?
  • Should you require event registration?
    Registration is recommended for all virtual events to limit the possibility of meeting crashers. 


  • Be prepared to monitor the chat function if you offer it. Be aware of how to disable attendees video and audio to block unwanted, distracting, or inappropriate behavior.
  • Mute all participants during the speakers' sessions.
  • Prepare for tech problems and check all technology in advance.
  • Work with the IT department in identifying all possible options and technology needs.

Where can you hold your event?

When reviewing location options, keep in mind logistical considerations like entry and exit points, available restroom facilities and existing University resources available to you.


  • ARCH exhibition space
  • CHP 124
  • Building common areas
  • Ed & Brooks room
  • Engineering High Bay
  • Fitness Center
  • Fountain Lounge
  • Library rooms on third floor
  • Residential common areas


  • Fountain area
  • Kassab Mall
  • Practice Field
  • Sacred Heart Square

Available Software for Virtual Events

Do NOT make Zoom Link and password publicly available. Create a registration.


Microsoft TEAMs
For students and employees with email addresses.

Skype for Business