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Organizational Structure and Tasks

  • Determine Team's organizational structure (officers/leadership e.g., chairperson, secretary, and/or other positions)

  • Draft operational policies and procedures (e.g., frequency of meetings, who calls meetings), notification time for meetings (e.g., ten days), time period for distribution of agenda (e.g., five days), timeline for preparation and approval of meeting minutes

  • Team will assume the responsibilities of the existing Emergency Response Planning Committee and will work to integrate its activities with the existing Facilities Planning and Standards Committee

  • Establish procedures for keeping records of approved resolutions, advice, membership records and other actions

  • Draft general assessment process and goals for first year (to be updated annually)

  • Include clear time limits for action on various issues as per paragraph 4 under "Further Details" of Shared Governance Task Force proposal approved by the university community.

  • Deliberate and act on priority issues identified by the Vice President for Business and Finance

  • Provide Shared Governance Task Force with draft operational policies and procedures by December 1, 2005

  • Make recommendations regarding ways to prioritize among needed renovation/repairs as well as new projects.
  • Provide ideas for improving:
    • campus aesthetics
    • campus safety
    • OSHA compliance
  • Invest capital resources in classrooms, labs and studios where appropriate to ensure effective learning and customer satisfaction (2.2.1)
  • Identify specific cost savings recommendations related to facilities usage.
  • Recommend standards for office space (size and amenities) and suggestions for multi-purposing, downsizing, and other modifications. (For example: sharing space for part-time or modified full-time positions, multi-purpose office suites, etc.)
  • Develop university-wide policy for smoking guidelines/distance from buildings on the McNichols Campus in compliance with the City of Detroit code guidelines and include recommendations about signage on buildings. See School of Law as a model.
  • Investigate and make recommendation on whether each building should house a defibulator and/or epi-pen
  • Review the most recent UDM McNichols Campus deferred maintenance and capital improvement list (to be provided by the Facilities Department) in order to provide input and recommendations regarding the status of projects including recommending priorities from a user perspective.  Include discussions with de facto building managers (for example, dean’s for buildings dedicated to specific academic units) to get more detailed information on current needs and priorities
  • Conduct a survey of all McNichols Campus building entries for adequacy of lighting and signage, compliance with ADA requirements for accessibility, and building code requirements.  Provide a summary of locations and issues that need to be addressed to improve safety
  • Recommend standards for office space (size and amenities) and suggestions for multipurposing, downsizing, or other modifications. (For example: sharing space for part-time or modified full-time positions, multi-purpose office suites, etc