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Assessment Team: Operational Policies and Procedures

I.  REPORTING LINE:  Team report to the Provost/Vice President for Academic Affairs

When formal recommendations are made to the Provost/VPAA, he/she will inform the team of his/her decision or reaction to the proposal within 60 days.  If the Provost/VPAA decides to take a course of action different from that recommended by the team, he/she will make him/herself available to explain to the team the reason for the contrary action.

II. Team Membership

A.    One representative of the School of Law
B.    One representative of the School of Dentistry
C.    One representative from each of the colleges/schools (selected by the college/school)
D.    One representative from the Libraries that report to the Dean of University Libraries
E.    One faculty member selected by the MFA from its members
F.    Two administrative representatives appointed by the Provost/VPAA

III. Structure

A.    Chairperson

1.    Chairperson or co-chairs will be chosen annually by the Team membership during the first meeting of the fall term
2.    Call meetings for the Team
3.    Conducts meetings for the Team
4.    Provides notification of a meeting at least ten days prior to the meeting
5.    Develops meeting agendas and distributes to the Team membership at least two days before the scheduled meeting
6.    Provide the Team with issues identified by the Provost/VPAA
7.    Provide recommendations and other actions to timelines established by the Provost/VPAA
8.    At the end of each academic year, the Team will evaluate its progress toward achievement of established goals in an annual report for the Provost/VPAA. A copy of the report will be sent to the shared governance taskforce at sharedgovernance@udmercy.edu

B.    Secretary

1.    Secretary or Co-Secretaries will be chosen annually by the Team membership during the first meeting of the fall term and will serve for the entire academic year.
2.    Takes minutes of Team meetings
3.    Submits minutes within one week after approval to shared governance task force: sharedgovernance@udmercy.edu
4.    Maintains roster of current Team membership
5.    Provides shared governance website administrator the names of the elected officers and notifies administrator of changes in team membership

IV. Procedures

A. It is the responsibility of the immediate past president to call the initial meeting of the fall term. If the immediate past president is longer a Team member, the MFA representative will call the first meeting.
B. Team will meet at least once per month during the academic year and during the summer as needed
C. A quorum shall consist of a majority of members for a meeting, consensus, or vote to take place
D. Meetings will operate under the principle of consensus unless a vote is requested

V.  Duties

A.    Establish, in consultation with the Provost/VPAA, goals for the academic year
B.    At the end of each academic year, the team will evaluate its progress toward achievement of established goals in an annual report to the Provost/VPAA
C.    Share best practices around the university regarding assessment
D.    Review the assessment methodologies being used by each college/school and department/program
E.    Identify those departments/programs in which assessment activities require improvement, and suggest ways to improve
F.    Interact with the Core Curriculum Committee/Task Force regarding assessment of the Core objectives
G.    Recommend assessment policy and, at the request of the Provost/VPAA, implement proposed assessment activities
H.    Maintain an ongoing awareness in the university community of the importance of assessment through workshops and other activities
I.    Provide the Provost/VPAA with recommendations regarding assessment activities

Revised and Approved
Shared Governance Task Force
May 2006, March 24, 2015