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Strategic Planning and Budget, Facilities, and Safety Team

Team Membership

Ten-member team reports to the President of the University or the President’s designee, the Provost/VPAA includes: one Corktown campus representative; one Riverfront campus representative; one faculty member selected by the MFA from among its members; one elected representative of the McNichols campus faculty; one support staff representative, and five administrative representatives: one being the Provost/VPAA, and one each from Advancement, Finance, Facilities Operations, and Athletics.

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    Strategic Planning and Budget, Facilities, and Safety Team Members

    Corktown Campus representative

    Anthony Neely, Periodontics/Hygiene, School of Dentistry (term expires 3/2019)

    Riverfront Campus representative

    Amy Smith, Associate Dean for Operations, School of Law (term expires 3/2019)

    MFA representative from its members

    Greg Grabowski, Biology, College of Engineering & Science (term expires 3/2018) (MFA)

    McNichols faculty representatives

    Zigmond Kozicki, Health Services Administration, College of Health Professions (term expires 3/2018)

    Staff representative

    Barraka Baber, Helpdesk Technician, Information Technology Services (term expires 3/2019)

    Administrative representatives

    Arnold D’Ambrosio, Vice President for Advancement (not term limited)

    Katherine Tuttle, Budget & Cost Analyst, Budget and Financial Analysis (term expires 3/2019)

    Dave Vanderlinder, Director, Facility Operations and Construction Management, Construction Planning (term expires 3/2019)

    Robert Vowels, Athletic Director, Athletics Administration (term expires 3/2019)

    Pamela Zarkowski, Provost & Vice President for Academic Affairs (not term limited)

    Invited Participants

    The chairperson of a Team and/or the administrator to whom the team reports may add guests in an "Invited Participant" category. Individuals are invited because of their expertise, potential contributions, or history with the team but have no voting rights. The term of service for invited participants is not to exceed two years. Invited participants are not eligible for reappointment in this category.  A team may not exceed three invited participants at any given time.

    Anita Klueg, Director, University Ministry (term expires 3/2019)

    Deborah Stieffel, Vice President of Enrollment Management & Student Affairs (term expires 3/2019)

    Will Wittig, Dean, School of Architecture, co-Chair, (term expires 3/2019)

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    Strategic Planning and Budget, Facilities, and Safety Team Documents


    Document Archive

    Here is the archived documents from the University Strategic Planning Team.

    First-Year Progress Report on the Detroit Mercy Strategic Plan: 2012-2017
    Download PDF

    Second-Year Progress Report on the Detroit Mercy Strategic Plan: 2012-2017
    Download PDF 

    Third-Year Progress Report on the Detroit Mercy Strategic Plan: 2012-2017
    Download PDF 

    Fourth-Year Progress Report on the Detroit Mercy Strategic Plan: 2012-2017
    Download PDF

    Fifth-Year Progress Report on the Detroit Mercy Strategic Plan: 2012-2017
    Download PDF

    The Strategic Plan Implementation Grid is the result of consultations with and feedback from members of the University community, vice presidents, and deans. Provost and Vice President for Academic Affairs Pamela Zarkowski edited the document and will serve as oversight administrator of the ongoing progress.

    Strategic Plan Implementation Grid Modified June 2013

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    Strategic Planning and Budget, Facilities, and Safety Team 2017-2018 Charge

    • Review budget assumptions and make recommendations before the budget preparation begins.
    • Participate actively in the discussions about tuition and fee increases.
    • Participate in the 5-year budget planning and updating of the plan prior to any presentation of the budget plan to the Board of Trustees.
    • Participate in the preparation of a new or revised University strategic plan, including review of the current process and the development of standards/guidelines for verifying that any plan item moving forward must have a cost study attached as well as specific information on how the funding will be provided.
    • Create a sub-team to specifically address safety issues such as risk management, emergency plan, major disasters, chemical safety, signage, and other safety and well-being concerns as well as establish a process or other work groups to address its charge.
    • Review the Team’s Policies and Procedures bringing them into alignment with the 2017 approved governance modification structure, including incorporating the appropriate Communication Structure and Rights and Responsibilities as outlined in the approved structure modification final proposal.  Submit by January 15, 2018 the proposed revision to the Shared Governance Task Force for confirmation that the revision conforms to the approved structure.
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    Strategic Planning and Budget, Facilities, and Safety Team Organizational Policies and Procedures

    I. Reporting line: Reports to the President of the University

    When formal recommendations are made to the President, the President will inform the team of his/her decision or reaction to the proposal within 60 days. If the President decides to take a course of action different from that recommended by the team, the President will make him/herself available to explain to the team the reason for the contrary action.

    II. Team Membership

    A. One elected representative of the McNichols faculty
    B. One faculty member selected by the MFA from among its members
    C. One representative from the School of Law
    D. One representative from the School of Dentistry
    E. Four administrative representatives
    F. One staff representative
    G. One alum representative
    H. One student representative

    III. Organization

    A.  Chairperson

    1. Chairperson is elected annually by the team membership
    2. Calls and presides over meetings of the team
    3. Provides to the team issues identified by the President
    4. Provides recommendations and other actions according to timelines established by the President

    B. Vice Chairperson

    1. Vice Chairperson is elected annually by the team membership
    2. Serve as chairperson in the absence of the elected chairperson

    C. Secretary

    1. Secretary is elected annually by the team membership
    2. Takes minutes of team meeting
    3. Abbreviates meeting minutes to one page for the University archives within one week of meeting
    4. Post summary minutes and other documents online within one week of meeting (shared governance website)
    5. Reports team activities to Campus Connections as appropriate
    6. Maintains roster of Team membership

    IV. Strategic Planning Meetings

    A. In general, meetings will be held on the 2nd and 4th Tuesdays of each month and will be called by the Chair, the University President, or his/her designated representatives.  Meeting dates and times can and will be altered based on scheduling priorities and agenda. 
    B. Follow-up meetings are generally announced/confirmed at the end of each meeting or ten days prior to the meeting.  Meeting reminders are emailed the week before each meeting.  
    C. Agendas are prepared and distributed the week, or at least five days, prior to the next meeting.  In as much as agenda items will be specified by the President or his/her designated representatives, it may not always be possible to distribute as planned.
    D. Documents (resolutions, advice statements, etc.) are prepared by various team members depending on task distribution. 
    E. Consensus is sought on all team actions, but a simple majority vote is used to settle issues. 
    F. Anonymous voting totals will be recorded and dissenting opinion statements may be included as an addendum to team action documents. 

    V. Strategic Planning Duties

    A. Establish, in consultation with the President, goals for the academic year.
    B. Be available for consultation with the AVP for regular program review to identify programs that face special challenges and should receive an out-of-cycle academic program review.
    C. At the end of each academic year, the Team will evaluate its progress toward achievement of established goals in an annual report to the President.
    D. Fulfill responsibilities as outlined in the Team charge.


    Revised and Approved
    Shared Governance Task Force
    May 2006
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    Strategic Planning and Budget, Facilities, and Safety Team Archive

    Organizational Structure and Tasks

    • Provide consultation with the administrative leadership of the University, especially regarding strategic planning necessary to address academic issues.
    • In planning or implementation of a University strategic planning process, serve as a resource.
    • Upon request provide input into long range planning processes.
    • Based upon review of school/college unit strategic plans, provide input concerning strategies to make the plans more consistent with the University Strategic Plan if required.
    • Upon request, provide input concerning strategic issues important to the University including but not limited to the marketplace, distance education, academic programming and related areas.
    • During the time period that a strategic planning process is not underway, assess trends at other schools and suggest innovations that could be introduced at Detroit Mercy.
    • Participate in meetings with the administrative leadership of the University at which major strategic issues facing the University would be discussed.
    • Continue to work with the provost and vice president for Academic Affairs to develop a plan to monitor and provide feedback about the progress of the University Strategic Plan.
    • Continue working on collecting, collating and reviewing current school/college/unit strategic plans.
    • In preparation for the development of the 2017-2022 University Strategic Plan, serve as a resource for the process including but not limited to engaging the university community in developing the plan and identifying priorities that reflect the mission of the University.
    • Upon request, provide input concerning strategic issues important to the university including but not limited to the marketplace, distance education, academic programming and related areas.
    • Assess trends at other schools and suggest innovations that could be considered and/or introduced at Detroit Mercy
    • Participate in meetings with the administrative leadership of the University at which major strategic issues facing the university would be discussed.
    • Review and discuss the annual Strategic Plan Report (2015-2016). Continue to work with the Provost and Vice President for Academic Affairs to develop a plan to monitor and provide feedback about the progress of the University Strategic Plan.
    • Establish procedures for keeping records of approved resolutions, determinations, advice, membership records and other actions.
    • Keep the University community informed of team activities by providing summary minutes of meetings and reports for posting to the shared governance website. The secretary to the committee is responsible for sending these documents to sharedgovernance@udmercy.edu. 
    • Verify whether team's operational policy and procedures are consistent with practice. Submit your revised document to the Shared governance Task Force through the chairperson by December 1. If there are no changes to be made notify the SGTF chairperson by the same date.

Budget

Team Membership

Nine-member team: one law school representative; one dental school representative; one faculty member selected by the MFA from among its members; one elected representative of the McNichols faculty; and five administrative representatives.

Provides advice to the president as needed.

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    Budget Members

    2 faculty representatives

    Greg Ulferts, Business Administration, College of Business Administration (term expires 3/2017)

    Timothy Creel, Accounting, College of Business Administration (term expires 3/2017) (MFA)

    5 administrative representatives

    Mark Denham, Dean, College of Liberal Arts & Education (term expires 3/2017)

    James D. Priskey, Secretary, Controller (term expires 3/2017)

    Lisa Zessin, Special Assistant to the Provost and Vice President for Academic Affairs (term expires 3/2017)

    TBA (term expires 8/2017)

    Victoria Spallone, Co-Chair, Controller's Office (term expires 8/2017)

    1 Dental School representative

    Lynn Sikawa, Director of Clinic Operations (term expires 3/2017)

    1 Law School representative

    Amy Smith, Associate Dean for Operations (term expires 3/2017)

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    Budget 2016-2017 Charge

    • Provide advice regarding budget priorities and concerns as they relate to core academic issues, including how resources might be (re)allocated to address core academic matters within the structure of budget priorities and concerns.
    • Serve as part of the annual budget process in an advisory capacity as needed regarding issues such as budgeting assumptions, capital spending plans, and tuition and fee increases in accordance with the established budget cycle timeline.
    • Provide suggestions and input on broader budgetary issues that impact university-wide core academic concerns.
    • Review Program Cost Study and make recommendations to the Provost.
    • Establish procedures for keeping records of approved resolutions, determinations, advice, membership records and other actions.
    • Keep the University community informed of team activities by providing summary minutes of meetings and reports for posting to the shared governance website. The secretary of the committee is responsible for sending minutes to sharedgovernance@udmercy.edu.
    • Verify whether team's operational policy and procedures are consistent with practice. Submit your revised document to the Shared Governance Task Force through the chairperson by December 1. If there are no changes to be made notify the SGTF chairperson by the same date.

    Note: Numbers indicate the corresponding 2012-2017 University Strategic Plan action steps Click here to view.

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    Budget Operational Policies and Procedures

    I. Reporting Line: Reports to the President of the University

    When formal recommendations are made to the President, the President will inform the team of his/her decision or reaction to the proposal within 60 days. If the President decides to take a course of action different from that recommended by the team, the President will make him/herself available to explain to the team the reason for the contrary action.

    II. Membership

    A. One representative from the School of Law
    B. One representative from the School of Dentistry
    C. One faculty representative of the MFA from among it members
    D. One elected representative of the McNichols faculty
    E. Five administrative representatives

    III. Structure

    A. Chairperson

    1. Chairperson or Co-Chairpersons will be chosen by the Team membership on an annual basis
    2. Chair or Co-Chair will call and conducts meetings for the Team
    3. Provides notification of a meeting at least ten days prior to the meeting
    4. Develops meeting agendas for distribution at least five days before the scheduled meeting
    5. Provides the Team with issues identified by the President and Provost/VPAA
    6. Provides advice, ongoing reports and consultation, and other actions to timelines established by the President
    7. For the first meeting of Fall Term, if the past year’s Chair or Co-Chair is no longer on the team, the MFA representative is to call the first meeting.

    B. Secretary

    1. Takes minutes of Team meetings
    2. Circulates minutes to the Team for approval during the week after the meeting
    3. Maintain record of approved resolutions and other actions of the Team
    4. Abbreviates meeting minutes to one page for the University Archives within one week of minutes being approved
    5. Submits summary minutes to sharedgovernance@udmercy.edu for posting to the website
    6. Maintains roster of Team membership and notifies both the shared governance web administrator and sharedgovernance@udmercy.edu of the names, departments, and college/schools of the newly elected members.

    IV. Procedures

    A. Meetings will take place at mutually agreed upon times of all members
    B. Any item Team members would like to have included in the agenda must be forwarded to the Chair or one of the Co-Chairs ten days prior to the meeting.
    C. A quorum of at least 5 of the 9 team members is required for consensus or a vote to take place.  A meeting can take place with less than a quorum.
    D. Provide recommendations and other actions according to timelines established by the President or Provost/VPAA
    E. Team will set its own deadlines on issues brought forward by Team members.
    F. Meetings will operate under the principle of consensus unless a vote is requested.

    V. Duties

    A. Provide advice regarding budget priorities and concerns as they relate to core academic issues
    B. Work with University constituencies to seek out and develop potential revenue-raising opportunities
    C. Serve as part of the annual budget process in an advisory capacity as needed regarding issues such as budgeting assumptions, capital spending plans, and tuition and fee increases
    D. Be available for consultation with the Provost/VPAA for regular program review and to identify programs that face special challenges and should receive an out-of-cycle academic program review
    E. Submit a midyear review of the Team’s activities to the Provost/VPAA annually
    F. At the end of each academic year, the Team will evaluate its progress toward achievement of established goals in an annual report to the President.


    Amended and Approved
    Shared Governance Task Force
    May 2006, March 25, 2015
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    Budget Team Archive

    Organizational Structure and Tasks

    • Determine Team's organizational structure (officers/leadership e.g., chairperson, secretary, and/or other positions).
    • Draft operational policies and procedures (e.g., frequency of meetings, who calls meetings), notification time for meetings (e.g., 10 days), time period for distribution of agenda (e.g., five days), timeline for preparation and approval of meeting minutes.
    • Establish procedures for keeping records of approved resolutions, advice, membership records and other actions.
    • Draft general assessment process and goals for first year (to be updated annually).
    • Include clear time limits for action on various issues as per paragraph 4 under "Further Details" of Shared Governance Task Force proposal approved by the university community.
    • Deliberate and act on priority issues identified by the President.
    • Provide Shared Governance Task Force with draft operational policies and procedures by December 1, 2005.
    • Provide advice regarding budget priorities and concerns as they relate to core academic issues.
    • Work with appropriate University constituencies to seek and develop potential revenue-generating opportunities.
    • Provide expertise and input on broader budgetary issues that impact core academic concerns without only advocating for specific units.
    • Continue to identify University assets that could be used to generate incremental revenue working with University Advancement, Business and Finance, and Academic Affairs (4.2.1)
    • Complete operating guideline for the processes to be used in securing revenue and committing University assets working with University Advancement, Business and Finance, and Academic Affairs (4.2.2)
    • Implement a President’s Council mandate requiring Return On Investment (“ROI”) analysis for managerial decision making working with all vice presidents and AP for Mission Identity (4.3.1)
    • Implement a President’s Council mandate requiring formal update and analysis of actual financial results of individual decisions compared to the planned results anticipated in the ROI analysis working with all vice presidents and AP for Mission Identity (4.3.2)
    • Utilize teaching load information for decision making on the elimination of low quality low enrollment programs that provide negative financial contribution to the University working with President’s Cabinet (4.4.2)
    • Serve in an advisory capacity for the annual budget development process regarding issues such as budgeting assumptions, capital spending plans, and tuition and fee increases.

Facilities and Safety

Team Membership

Ten-member team: four administrative or staff representatives; one law school representative; one dental school representative; one faculty member selected by the MFA from among its members; one elected representative of the McNichols faculty; and two students.

Reports to Vice President for Business and Finance.

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    Facilities and Safety Members

    2 faculty representatives

    Kara Hanenburg, Nursing, McAuley School of Nursing, College of Health Professions (term expires 3/2018)

    Greg Grabowski, Biology, College of Engineering & Science (term expires 3/2017) (MFA)

    4 administrative or staff representatives

    Jeffrey Nardecchia, Assistant Registrar, Office of the Registrar (term expires 3/2017)

    Letitia Y. Williams, Director of Public Safety (term expires 3/2017)

    Will Wittig, Dean, School of Architecture (term expires 3/2017)

    Alysa Jackson, Director, University Services, Facility Operations (term expires 8/2017)

    1 Dental School representative

    Tom Sklut, Director of Development (term expires 8/2017)

    1 Law School representative

    Jeff Johnson, Director of Student Services (term expires 3/2017)

    2 student representatives

    TBD

    TBD

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    Facilities and Safety 2016-2017 Charges

    • Provide ideas for improving campus aesthetics, space efficiencies, safety and accessibility for mobile impaired individuals.
    • Provide suggestions for enhancing the university's emergency response plan.
    • Solicit formal input from units related to individual safety priorities and concerns.
    • Review and provide updates regarding the membership and current status of the University Safety Team/Committee/Sub-Committee
    • Establish procedures for consultation with relevant administrators to insure mutual sharing of relevant information, data, and concerns.
    • Draft operational policies and procedures:
      • define the Committee's organizational structure (officers/leadership e.g., chairperson, secretary, and/or other positions) and the responsibilities of each position;
      • frequency of meetings;
      • timeline for preparation and approval of meeting minutes.
    • Keep the University community informed of team activities by providing summary minutes of meetings and reports for posting to the shared governance website. The secretary to the committee is responsible for sending these documents to sharedgovernance(at)udmercy.edu.
    • Verify whether team’s operational policy and procedures are consistent with practice. Submit your revised document to the Shared Governance Task Force through the chairperson by December 1. If there are no changes to be made notify the SGTF chairperson by the same date.
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    Facilities and Safety Operational Policies and Procedures

    I. REPORTING LINE: Team reports to the Vice President for Business and Finance

    A. When formal recommendations are made to the Vice President for Business and Finance, the Vice President will inform the team of his/her decision or reaction to the proposal within 60 days.  If the Vice President decides to take a course of action different from that recommended by the team, the Vice President will make him/herself available to explain to the team the reason for the contrary action.
    B. Reports to the AVP/Provost regarding academic implications of facilities planning, standards, and safety.

    II. Membership

    A. Four administrative or staff representatives
    B. One representative from the School of Dentistry
    C. One representative from the School of Law
    D. Two representative from the Students
    E. One at-large representatives from the McNichols faculty
    F. One representative from the McNichols Faculty Assembly

    III. Organization

    A. Chairperson – elected for a term of one year

    1. Calls meetings for the Team.
    2. Presides over meetings for the Team.
    3. Provides notification of a meeting at least ten days prior to the meeting.
    4. Generates meeting agendas for e-mail distribution at least five days before the scheduled meeting.
    5. Provides to the team issues identified by the Vice President for Business and Finance and/or AVP.
    6. Provide recommendations and other actions according to timelines established by the Vice President for Business and Finance and/or AVP.

    B. Secretary – elected for a term of one year

    1. Takes extended minutes of Team meetings.
    2. Abbreviate meeting minutes to one page for the University archives within one week of meeting.
    3. Posts summary minutes and other documents online within one week of meeting (shared governance website).
    4. Reports Team activities to Campus Connections (Detroit Mercy’s online newsletter) as appropriate.
    5. Maintains roster of Team membership.

    IV. Meetings

    A. Meetings are held on the 4th Thursday of every month at 1 p.m. beginning January 26,2006. Additional meetings may be scheduled if the team deems necessary.  Meeting locations will be announced at a later date.
    B. A simple majority quorum of six people must be present for a meeting or vote to take place.
    C. Meetings will operate under the principles of consensus unless a vote is needed.
    D. Meetings will last not more than an hour and a half unless agreed to by a majority prior to the meeting date.

    V. DUTIES

    A. Establish, in consultation with the Vice President for Business and Finance and/or AVP, goals for the academic year.
    B. Team will assume duties of Existing Emergency Response Planning Committee.
    1. Setting emergency organizational strategies.
    2. Assessing emergency management practices.
    C. Team will assume duties of Existing Facilities Planning and Standards Committee.
    1. The team will work to develop Facility and Construction Standards.
    2. Review, evaluate and make recommendations on construction, remodeling and renovation requisitions.
    D. Handicap Accessibility Issues.
    E. Campus Aesthetics Issues.
    F. Campus Safety Issues.
    G. General implication of potential facility projects.
    H. At the end of each academic year, the Team will evaluate its progress toward achievement of established goals in an annual report to the Vice President for Business and Finance and/or AVP.
    I. Additional duties related to Planning, Standards and Safety could be assigned to the team by the Vice President of Business and Finance and or AVP as other University issues arise.

    Revised and Approved
    Shared Governance Task Force
    May 2006
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    Facilities and Safety Team Archive

    Organizational Structure and Tasks

    • Determine Team's organizational structure (officers/leadership e.g., chairperson, secretary, and/or other positions).
    • Draft operational policies and procedures (e.g., frequency of meetings, who calls meetings), notification time for meetings (e.g., 10 days), time period for distribution of agenda (e.g., five days), timeline for preparation and approval of meeting minutes.
    • Team will assume the responsibilities of the existing Emergency Response Planning Committee and will work to integrate its activities with the existing Facilities Planning and Standards Committee.
    • Establish procedures for keeping records of approved resolutions, advice, membership records and other actions.
    • Draft general assessment process and goals for first year (to be updated annually).
    • Include clear time limits for action on various issues as per paragraph 4 under "Further Details" of Shared Governance Task Force proposal approved by the university community.
    • Deliberate and act on priority issues identified by the Vice President for Business and Finance.
    • Provide Shared Governance Task Force with draft operational policies and procedures by December 1, 2005.
    • Make recommendations regarding ways to prioritize among needed renovation/repairs as well as new projects.
    • Provide ideas for improving:
      • campus aesthetics
      • campus safety
      • OSHA compliance
    • Invest capital resources in classrooms, labs and studios where appropriate to ensure effective learning and customer satisfaction (2.2.1).
    • Identify specific cost savings recommendations related to facilities usage.
    • Recommend standards for office space (size and amenities) and suggestions for multi-purposing, downsizing, and other modifications. (For example: sharing space for part-time or modified full-time positions, multi-purpose office suites, etc.)
    • Develop university-wide policy for smoking guidelines/distance from buildings on the McNichols Campus in compliance with the City of Detroit code guidelines and include recommendations about signage on buildings. See School of Law as a model.
    • Investigate and make recommendation on whether each building should house a defibrillator and/or EpiPen
    • Review the most recent Detroit Mercy McNichols Campus deferred maintenance and capital improvement list (to be provided by the Facilities Department) in order to provide input and recommendations regarding the status of projects including recommending priorities from a user perspective.  Include discussions with de facto building managers (for example, dean’s for buildings dedicated to specific academic units) to get more detailed information on current needs and priorities
    • Conduct a survey of all McNichols Campus building entries for adequacy of lighting and signage, compliance with ADA requirements for accessibility, and building code requirements.  Provide a summary of locations and issues that need to be addressed to improve safety
    • Recommend standards for office space (size and amenities) and suggestions for multi-purposing, downsizing, or other modifications. (For example: sharing space for part-time or modified full-time positions, multi-purpose office suites, etc.
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