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Host a Successful Event: Costs & Considerations

While planning your event at UDM, make sure to consider all the questions below to help make your event application simple and quick! (Many of these questions are asked on UDM's event request form.)

Once you know the answers to these questions, see the page Host an Event at UDM to read the UDM event policy and to access the event request form.

Please see below for costs and considerations when hosting an event at UDM.  Please note, the below costs are approximations and your event may require additional services.

Audio Visual Services

Netbook $25
Notebook $25
Projector $25
Projection Screen- Large $50
Projection Screen- Standard $25
Regular Employee Support Staff $50/man hour
Student Employee Support Staff $10/man hour

Facility Operations

Support Staff By Estimate
Environmental Control/Heating & Cooling By Estimate

Dining Services

Catering: Food & Drink

Please take a look at our Flavours Menu and Shoestring Menu.

By Estimate
Linens By Estimate
Table/Chair Set-Up By Estimate
Table Settings By Estimate
Waitstaff By Estimate

Housekeeping

Trash Receptacles By Estimate
Clean-Up Support Staff Before or After $23/man hour

Marketing & Public Affairs

Photographer By Estimate

Media Services

Media Services and Sound Systems Support Staff

$50/hour, with a $50 setup charge

Public Safety

Public Safety Support Staff due to the below reasons: $40/man hour (Minimum of 4 hrs)
   Adjusting McNichols Gate Schedule
   (M-R 7am-11pm, F 7am-10pm, S 7am-6pm)
 
   Corktown- Saturday or Sunday event  
   Law School- Outside normal operating hours  
   Large event (including Student Organizations)  

Use of Facilities Fee

The Use of Facilities Fee is intended to cover utility costs and wear-and-tear on the facilities. This Fee does not include any extra services or costs incurred as a result of the event. There is no charge to UDM Departments for facility usage as long as the activity is University-related and within operational hours. Operational hours are defined as Monday - Friday, 8 a.m. - 10 p.m. for all buildings excluding the Student Center and Fitness Center. UDM Department requesting space for non-University related activities or space outside normal operational hours will be charged the Use of Facilities fee. Events are not to exceed 12 hours/day.

Ballroom $75/hour
Calihan Hall $125/hour
Classroom $30/hour
Conference/Meeting Room $25/hour
Dining Area $50/hour
Dorm Room $10/day
Fitness Center By Estimate
Fountain Lounge/Patio $50/hour
Parking Lot $15/hour